Description:
We have an exciting opportunity for a Council Administrator to join our team. Responsibilities will include:
Provide regular and confidential administrative support to the Mayor and Councillors to assist them in conducting their Council business including calendar, travel, meetings, and event coordination;
Document and track citizen inquiries in consultation with the Legislative & Corporate Records Officers;
Compile internal and external information and circulate to all stakeholders;
Administer records management, both electronic and hard copy;
Compile promotional material for the Mayor and Council as needed for their events;
Develop and maintain databases and records management that complies with Town RMS Policy;
Create standardized Town documents such as letters or forms, creating basic original documents or modifying standard documents, modify formatting, respond to e-mails, attend and document meetings, etc;
Support the adoption and use of digital tools and AI-supported administrative systems to assist with document drafting, summarization, and workflow improvements
Entering data into new or pre-established spreadsheets, existing Town systems or software, tracking data such as performance metrics, tracking costs, etc;
Prepare and develop presentations using source information or guidelines provided by requestor;
Conduct routine research for the Mayor and Council;
Routine contract administration;
Proactively identify areas or processes for improvement or updating;
Provide financial support and
Ensure all activities are conducted according to OH&S and Town standards.
Opportunity Details
Job Posting ID: 3225P
Hours of Work: 37.5
Number of Openings: 1
Standby Rotation Required: No
Driver's Abstract Required: No
Police Record Check Required: Yes
What we offer
An excellent pension plan
Career development
Competitive salary
Comprehensive health, dental, paramedical
Flexible work schedule
What you Bring
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalency to:
Diploma in Office Administration, Business Administration or related field.
3 or more year's related work experience representing continuous learning.
Discretion, diplomacy/sensitivity and maintaining confidentiality.
Problem-solving abilities.
Can work independently and as part of a team.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Strong customer service skills.
Attention to detail and accuracy in data entry and recordkeeping.
Equity, Diversity and Inclusion (EDI)
Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks' strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town's work culture.
How to apply
Interested applicants are invited to submit a cover letter and resume through our online application by the closing date listed. We will not accept late applications, and we will only reach out to those selected for an interview.
Accommodations
The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.
We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
All information received in relation to accommodation will be kept confidential.
Last Updated: December 1, 2025
